Management Assistant - Law Firm

Our client, a prestigious international law firm, is seeking a Management Assistant to join their Litigation & Arbitration practice group in Brussels. This is a fantastic opportunity for a skilled and dynamic professional who thrives in a fast-paced, demanding environment and enjoys taking ownership of organizational and administrative tasks.

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As the Management Assistant, you will ensure the smooth running of the team’s organization and administration while acting as the main point of contact for internal and external stakeholders. Your responsibilities will include:

• Agenda Management: Coordinating the lawyers' schedules, including internal and external meetings, conferences, training sessions, business lunches, and European travel arrangements.
• File & Compliance Management: Opening new files in compliance with legal and internal policies and handling the printing and preparation of legal files and documents.
• Invoicing & Audit Support: Liaising with the accounting team to handle invoicing and audit letters.
• Administrative Support: Preparing PowerPoint presentations, drafting and formatting documents, scanning, printing, and archiving.
• Client Database Management: Maintaining and updating the client database (InterAction).
• Bar Training Coordination: Assigning recognized internal training sessions to lawyers.
• Translations: Translating documents to and from Dutch, French, and English.
• Teambuilding Activities: Organizing team-building events and activities for the practice group.

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• A self-reliant professional with a positive and proactive attitude.
• Experience: At least 2 years of experience in a similar role.
• Skills:
  • Advanced knowledge of MS Office (Word, PowerPoint, Outlook & Excel).
  • Excellent command of Dutch and French, with a good working knowledge of English.
  • Strong organizational skills with attention to detail and accuracy.
  • Client-oriented and diplomatic, with excellent communication abilities.
• Personal Attributes: Flexible, highly organized, and capable of working independently while being a collaborative team player.

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• A full-time position within a dynamic and international environment at a prestigious law firm.
• The opportunity to prove yourself and contribute real value in a professional yet flexible workplace where your language skills will be used daily.
• A firm with a strong European culture, committed to CSR values such as diversity, equal opportunity, sustainability, and employee development.
• A competitive salary package, including group and medical insurance, meal vouchers, 27 days off and numerous team activities.

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